Posts Tagged Under: Delegation

The Eisenhower Matrix

How to Prioritize Your Busy Work Life in 7 Easy Steps

Prioritizing your work life might not seem very easy, when everything you have to do feels important. Taking things as they come, without having a strategy, usually throws you into chaos, where you running a race against time day after day. Eventually, this continuous fight is likely to lead to burnout and dramatically affect your life.
How to Prioritize your Busy Work Life in 7 Easy Steps
Here are 7 “safety measures” that will hopefully help you fight the chaos and reclaim your productivity.

1. State your core values

Write down the most important things in your life – those that you wouldn’t give up for anything, no matter what.
A simple way to do that is by designing a chart of the most important areas of your life:

  • personal time
  • family time
  • career
  • school

Next, you should write down your top three priorities for each area.
Once you do that, make sure to invest 80% of your time and most of your efforts into accomplishing the items on your chart. The rest of the time should be allocated to completing other tasks that need to be done.

2. Organize your schedule to reflect your values

Simple and intuitive, your schedule should be focused around your non-negotiable core values.
The amount of time you assign to each of your tasks reflects your true priorities. Very often people dedicate more time to less important tasks, losing sight of what truly matters. Avoid taking on menial tasks and learn to delegate those assignments that don’t necessarily require your expertise.

3. Schedule each day efficiently

One of the easiest strategies for efficient scheduling is the 1-3-5 method. This means that your daily schedule will feature one very important task; three tasks of medium importance; and five little things.

Filling your calendar chaotically usually leads to unbalanced situations when you have accomplished tens of small things, leaving to the end of the week the most important tasks. That will make you frustrated and unhappy, putting you in situations when you have to give up on some areas of your life for the sake of the others. Usually, you end up sacrificing personal life in favor of your work. Yet, achieving a healthy work-life balance is the only way to live a happy and fulfilled life.

4. Identify urgent tasks

I have two kinds of problems: the urgent and the important. The urgent are not important, and the important are never urgent. – Eisenhower

Eisenhower inspired productivity experts to create what is called The Eisenhower Matrix for prioritizing tasks. The matrix uses the urgency and importance values to make your work life easier, as shown below.

The Eisenhower Matrix

The Eisenhower Matrix

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micromanage your team

Why and How You Should Stop Micromanaging Your Team

Micromanaging derives from positive traits such as a proactive attitude and attention to detail. These are not bad to start with, but they become toxic when combined with an obsession for control, and inability to trust others.
Micromanaging other people is a difficult job. You end up doing a big and important part of your team’s work and get hated for it. In this article, you will find out to what extent you are micromanaging your team, why you shouldn’t be, and how to stop it.
micromanage your team

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Getting Organized Through Authority, Responsibility, and Delegation

Any enterprise is a goal-oriented system of structured human interactions. People working together follow various set of rules and procedures. Getting organized in ways that are predictable, understandable and relatable determines goal-achieving.
Getting organized is not a random process. At the core, it has three key drivers: authority, responsibility, and delegation (ARDs). Organizations grow as these key drivers dictate. This growth enables an increase in departments, functions, teams, decision-making, and organizational complexity. Hence, ARDs are drivers for any organizational structure and constitute pivot points for getting organized. Read this article and learn how to better organize and lead your team using authority, responsibility, and delegation.
Getting organized through authority, responsibility, and delegation

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10 Things Successful Managers Do to Stay Productive

Judging by the enormous amount of books and blog posts on the topic of productivity, you can easily realize just how hard it is for anyone to actually reach this goal of ultimate productivity. Managers, C-level executives, and entrepreneurs are facing an even bigger challenge because they are usually involved in many projects, have a lot of responsibilities, and the pressure to succeed is incredibly high. Being productive is even more compelling.
That’s why I decided to put up a list of what I found to be the productivity hacks that are both highly effective and easy to implement in no time.

Photo by rawpixel on Unsplash

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Randy Pausch’s 8 Rules of Successful Delegation

Our CEO once recommended me Randy Pausch’s talk on Time Management and I was totally blown away by it. The part about methods of successful delegation is particularly interesting so I decided to summarize it in this article.

Randy Pausch

Photo credits: |The University of Virginia’s School of Engineering hosted Randy for his lecture on “Time Management” on November 27, 2007.

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